Enrollment process for mCLASS in partnership with other Amplify programs
As you prepare for this year’s enrollment, there are some important details to understand when you are implementing both mCLASS and any other Amplify program(s). These details directly impact the length of time your enrollment process will require from start to finish.
Supported Enrollment Methods for Amplify Programs
There are a number of options for Amplify program enrollment and roster-sharing methods.
What is Clever? Clever is a tool that provides secure, automated transfer of roster information from districts to application providers. With Clever enrollment, you have the option of uploading CSV files to Clever or using Clever’s API with either Clever-managed Auto-sync or SIS-managed enabled Auto-Sync.
What is ClassLink? ClassLink is a tool that provides secure, automated transfer of roster information from districts to application providers. For ClassLink enrollment, you’ll discuss the different configuration options and complete your setup with ClassLink’s support team.
What is GG4L?GG4L Connect is a third-party enrollment partner similar to Clever. It offers industry standard onboarding methods via specific SIS APIs as well as OneRoster CSV. It is free for schools and districts to use, however it is required that you establish a direct agreement with GG4L to utilize their service for enrollment.
If your district does not have an agreement currently established, your E&L partner can assist you in beginning that process.
If this agreement is established, you’ll discuss the different configuration options and complete your setup with GG4L’s support team.
What is SSE? Self-Service Enrollment (SSE), Auto Self-Service Enrollment (Auto SSE), and Manual Enrollment are methods available for enrolling in mCLASS. SSE is a batch enrollment tool with a manual interface for sending enrollment data to Amplify. Auto Self-Service Enrollment (Auto SSE) is a batch enrollment tool that automatically sends your enrollment data to Amplify using our secure web service.
Implementing mCLASS with other Amplify programs
The length of time it takes to complete the enrollment process for your district will vary, but the following tips will help to avoid delays.
Which situation describes your district?
New user to Amplify
Refer to Section C
Returning Amplify user (mCLASS with other Amplify programs)
Refer to Section A
Returning to mCLASS but new to other Amplify programs
Refer to Section A
Returning Amplify program user but new to mCLASS
Refer to Section B
Section A
Section A
Your E&L partner will guide you through enrollment options best suited for your new programs. Enrollment in mCLASS will require a structured/simple CSV format file as provided by your district last year.
Keys to a smooth and successful enrollment:
Although format of your roster data will be different – it is critical that the user data on both files must be a precise match.
All roster data sources must include an email address (exact match) for each user. This email match will prevent your users from having separate login credentials for each Amplify program.
Using GG4L for programs other than mCLASS:
Your district must have an existing relationship with the service provider.
It is critical that the user data include user email.
Using Clever or ClassLink for programs other than mCLASS:
It is critical that the user data include user email.
It is critical that the user data in the required, separate mCLASS SSE files be a precise match to the user data in Clever or ClassLink.
Section B
Section B
Your E&L partner will discuss with your district’s enrollment manager the best enrollment method. If enrollment for programs other than mCLASS involve Clever or ClassLink, you will continue to enroll via that method, and mCLASS enrollment will require a separate data file.
Keys to a smooth and successful enrollment:
All returning users: Enrollment files/data must include the same first name, last name, and email address that had been previously shared with Amplify to ensure continuity across all programs.
Using GG4L:
Your district must have an existing relationship with the service provider.
It is critical that the user data include user email.
Using Clever or ClassLink:
It is critical that the user data include user email.
It is critical that the user data in the required, separate mCLASS SSE files be a precise match to the user data in Clever or ClassLink.
Section C
Section C
Your E&L partner will discuss with your district administrator the best enrollment method. If enrollment for programs other than mCLASS involve Clever or ClassLink, you will continue to enroll via that method, and mCLASS enrollment will require a separate data file.
Keys to a smooth and successful enrollment:
Using SSE:
Although format of each CSV file will be different – it is critical that the user data on both files must be a precise match.
Both CSV files must include an email address (exact match) for each user. This email will be used to login.
Using GG4L:
Your district must have an existing relationship with the service provider.
It is critical that the user data include user email.
Using Clever or ClassLink:
It is critical that the user data include user email.
It is critical that the user data in the required, separate mCLASS SSE files be a precise match to the user data in Clever or ClassLink.
What's Next?
What’s Next?
The next steps vary depending on the best enrollment method as determined during your district’s Digital Setup Call with your Amplify E&L partner.
Steps if your district will enroll via Clever, ClassLink, or GG4L (Your E&L partner will provide the correct application to add via Clever, Classlink, or GG4L.):
Your district enrollment manager will set sharing rules to limit oversharing data with Amplify and, also, enable the sync your completed Clever, ClassLink, or GG4L enrollment files to the Amplify system and verify their accuracy.
Confirm the roster data is accurate and covers the participating classes, teachers, and students.
Share that data with the app as indicated by your selected enrollment method – i.e. Amplify Curriculum Application, Amplify OAuth2, etc.
The E&L team will review your data prior to implementing it into Amplify’s database.
Steps if your district will enroll using a CSV format file or files:
Confirm the roster data is accurate and covers the participating classes, teachers, and students,
Confirm the file(s) includes all the necessary data in the column fields
Confirm the file(s) data precisely matches (both CSV files or data shared via Clever, ClassLink, or GG4L)
You can then provide the CSV file(s) securely via an Egnyte folder link that your E&L partner will provide..
Once your district enrollment manager has shared or uploaded your district enrollment data, the Amplify E&L team will review the data and make sure everything is ready for processing and validation.
After the Amplify E&L team validates the data, the standard time to complete the licensing process is 7-10 business days. Note that any missing, incorrect or mis-matched data or other errors will require a manual data audit by our Amplify implementation experts and will result in delayed licensing for all your district’s users.
When all of your roster information has been appropriately matched and validated and is active in the Amplify system, your users will be licensed and the programs will be ready to use. Your district administrator will receive an email providing the detailed login instructions for accessing the Amplify programs. These login instructions are designed to be shared with your teachers and all administrators.
Your district can further support your teachers by encouraging them to visit start.staging.amplify.com to familiarize themselves with the programs and training, access resources and tips, and connect with the Amplify community.
Glossary
Glossary
Authentication
The determined path your staff and students will use to log in to Amplify programs.
CSV
A CSV is a comma-separated values file, which allows data to be saved in a tabular format. CSVs look like a garden-variety spreadsheet but with a .csv extension. CSV files can be used with most any spreadsheet program, such as Microsoft Excel or Google Sheets
Enrollment
Enrollment refers to how you send your roster data to Amplify.
SIS
A student information system (SIS) is a web-based platform that helps schools manage data online for better clarity. SIS systems allow teachers, parents, students, and administrators access to online data such as grades, attendance, behavioral information and more.
SSE
SSE is a batch enrollment tool with a manual interface for sending mCLASS enrollment data to Amplify. Auto Self-Service Enrollment (Auto SSE) is a batch enrollment tool that automatically sends your mCLASS enrollment data to Amplify using our secure web service. You can learn more in the mCLASS Help Library.
FAQ
Frequently Asked Questions
Question: What’s the difference between “enrollment” and “authentication”? Enrollment refers to how you send your roster data to Amplify. Authentication refers to the process you will use to login. This distinction can be important. For example: We are unable to enroll mCLASS users from or via Clever, however mCLASS users can be authenticated to utilize Clever to login to mCLASS and other Amplify programs.
Question: How long will it be before my district is enrolled? We are working diligently to complete enrollment as quickly as possible. Our typical implementation process takes 10-14 business days, depending on when you are contacted to begin the enrollment process. That timeline is dependent on data integrity and response time.
Question: What is self-service enrollment (SSE)? SSE is a batch enrollment tool with a manual interface for sending mCLASS enrollment data to Amplify. Auto Self-Service Enrollment (Auto SSE) is a batch enrollment tool that automatically sends your mCLASS enrollment data to Amplify using our secure web service. You can learn more in the mCLASS Help Library.
